JOB SUMMARY

Calculate figures for food inventories, orders, and costs.
Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
Post invoices using computer programs.
Conduct inventory audits to determine inventory levels and needs.
Complete requisition forms for inventory and supplies.
Notify manager/supervisor of low stock levels.
Verify and track received inventory and complete inventory reports and logs.
Reconcile shipping invoices and receiving reports to ensure count accuracy.
Receive, unload, and process deliveries.
Refuse acceptance of damaged, unacceptable, or incorrect items.
Troubleshoot vendor delivery issues and oversee return process.
Adhere to food safety and handling policies and procedures across all food-related areas.
Monitor PAR levels for all food items to ensure proper levels.

CRITICAL TASKS

General Procurement

Conduct inventory audits to determine inventory levels and needs.
Lock and unlock secure merchandise storage areas.
Notify manager/supervisor of low stock levels in a timely manner.
Work with suppliers to resolve discrepancies between invoices and actual received merchandise, and report to manager/supervisor as necessary.
Verify and track received inventory and complete inventory reports and logs.
Order packaging, raw materials, and supplies as needed.
Reconcile shipping invoices and receiving reports to ensure count accuracy.
Complete requisition forms for inventory and supplies.
Use technology to send, receive, and print out product requisitions.
Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports.
Troubleshoot vendor delivery issues.
Oversee return process by verifying counts, shipping addresses, labels, etc.

Finance

Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
Post invoices using computer programs.
Calculate figures for food inventories, orders, and costs.
Maintains cost records as outlined in the Cost Control Manual.
Carries out daily random samples of receiving reports and market lists investigate quantity and price differences and reports unresolved discrepancies to the Materials Manager/Purchasing Manager and or Controller.
Updates and distribute purchase price comparisons and sales statistics as required.
Completes and distribute cost and sales potential reports as requested by Management and as outlined in the Cost Control Manual.
Provides timely month-ends accounting information with pertinent observations to enable completion of month-end financial reports.
Provides Daily & Monthly Food & Beverage Cost Outlet wise to the Management.

General Food - Stocking/Receiving

Refuse acceptance of damaged, unacceptable, or incorrect items, track refusal of items, and communicate to appropriate management.
Adhere to food safety and handling policies and procedures, such as First In-First Out (FIFO) and Cold Chain compliance, across all food-related departments or areas.
Reduce workplace hazards in storeroom by following safe handling and storage policies and procedures.
Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout case lots.
Monitor PAR levels for all food items to ensure proper levels.
Date, label, and rotate all items according to company standards.
Identify and remove merchandise that is outdated, distressed, or unacceptable in appearance to ensure quality and freshness.
Maintain active ServSafe Certification

Experience in purchasing/receiving is desired.

3-5 years of accounting experience.

Accounting or business degree preferred, but applicable experience can substitute.

Strong experience in Microsoft Excel is highly desired.